Initiation Plan

1^st Week

1- Request list of scholastically eligible students from registrar, advisor.

2- Compose letter from dean to parents and get dean's approval.

3- Meet with chapter officers to choose important dates for candidate process.

4- Reserve rooms for ALL of these functions.

5- Notify Headquarters, District Director(s), advisors, dean, faculty, and alumni of initiation date

2^nd Week

1- Obtain list of scholastically eligible students from registrar, etc

2- Request list of parent's names and addresses for letter from dean to parents

3- Submit Report of Eligibility online.

- ENTIRE top 1/5 of seniors and top 1/8 of juniors MUST be listed, including members!

- Indicate whether students are members or were previously elected - NOT both

4- Send orientation invitation letter and information brochure to eligible candidates

5- Mail letter from dean and information brochure to parents of candidates

6- Order any candidate materials you may need.

3^rd Week

1- Conduct orientation meeting (show video, CD, PowerPoint show, distribute brochures)

2- Follow up with students who do not attend orientation!

3- Follow up with students who do not respond!

4- Receive eligibility acknowledgment email from Headquarters

5- Mail Report of Eligibility for graduate students or eminent engineers

- Graduate,alumni,and eminent engineer reports must be mailed

6- Make sure eligibility acknowledgment has been received before holding election

4^th Week

1- Begin candidate character evaluations

2- Begin candidate participation in projects

5^th , 6^th and 7^th Week

1- Continue candidate character evaluations

2- Continue candidate participation in projects

8^th Week

1- Hold election meeting

2- Invite members to initiation

3- Hold meeting of electees (distribute electee materials)

4- Submit Report of Election and E-cards

- Indicate whether student was elected or rejected

- If elected - whether student accepted or refused

- Use proper code for rejections or refusals!

5- Include email addresses in online information

6- Mail Catalog Cards to Headquarters

7- Keys and certificates are ordered ONLY after Catalog Cards are received!

- Allow 3 weeks for delivery of keys and certificates.

- Send letter to all candidates

- Follow up with students who do not respond to election invitation!

- Continue candidate character evaluations

- Continue electee participation in projects

9^th Week

1- Receive initiation approval by email from Headquarters!

2- This is an ABSOLUTE constitutional requirement

3- Failure to obtain approval can result in probation!

4- CALL Headquarters if approval has not arrived!

- DO NOT wait until the last minute

- Approval MUST come from Headquarters

- DO NOT initiate anyone without approval!!

5- Continue electee participation in projects

6- Remind District Director(s), advisors, and dean to attend initiation

11^th Week

1- Hold electee meeting

2- Continue electee participation in projects

3- Obtain ribbon for keys

12^th Week

1- Choose and notify initiation team

2- Check Ritual and initiation equipment

- Check that equipment is in safe working order

3- Call Headquarters for help with repairs or replacement

4- Hold initiation rehearsal

Tau Beta Pi at Florida Tech

The Engineering Honor Society